Friday, 22 April 2016

Creating an Organizational Structure

Before we go ahead and create an Organizational Structure, let’s have a quick look at the terminology used in the organization structure. 

Structures in SAP HCM
  1. Organizational structure.
  2. Enterprise structure.
  3. Personnel structure
  • Pay scale structure
  • Applicant structure
  • Wage type structure
1.      Organizational structure: It contains organizational objects /elements. These are called building elements.

Organizational objects / elements are: 

Organizational objects
Org. key
Organizational unit
O
Job
C
Position
S
Person
P
Cost center
K
Task
T
Task group
Ts

If we create any organizational object, System will assign a eight digit numeric number, which is called unique Number.  

1. Organizational Unit:  Represents a functional unit in your enterprise, Human Resources department, for example. According to how tasks are divided up within an enterprise, this could be a department, group or project team, plant, for example. Organizational units differ from other units in an enterprise such as personnel areas, company codes, business areas etc. These are used to depict structures (administration or accounting, for example) in the corresponding components. 

 Kinds of organizational units 

A). Main Organizational unit / Root organizational unit:  Whatever the organization we create for the first time is called Main organizational unit.


B). Sub organizational unit: Under Main org. unit whatever we create is called sub org.units.

2. JobJobs, in contrast, are classifications of functions in an enterprise (administrator, for example), which are defined by the assignment of characteristics. Jobs serve as job descriptions that apply to several positions with similar tasks or characteristics.

Jobs are used as templates to create Positions that means to say without a job we can’t create a position.
Example: 
  • Manager
  • Engineer
  • Consultant
  • Designer
  • Administrator

3. Position: Represents a post that can be occupied by a person (employee) in the staff assignments of an organizational unit, purchasing administrator, for example. Positions differ from jobs. A job is not concrete but rather the basis for the creation of various positions with similar tasks and characteristics. . Positions are created based on jobs; it means to say without a job we can’t create a Position.


Job
Position
Manager
HR manager

Marketing manager

Finance manager

Plant manager
Engineer
Production engineer

Site engineer

Software engineer
Consultant
SAP HR consultant

FI/CO consultant

SD consultant
Designer
Software designer

Web designer



1.       Person: An individual, who is listed as an employee in Personnel Administration.   A position can be occupied partially, hundred percentage. 

2.       Task: It is a collection of duties and responsibilities. Tasks are assigned to jobs and positions.
      “Activity which is performed within an organizational unit” 

  1. Task group: It is a group of tasks which can be assigned either a job or a position.

HOW TO CUSTOMIZE ORGANIZATIONAL STRUCTURE*


Organizational structure can be created in three procedures. 
  1. Simple Maintenance
  2. Expert Mode  / Detailed Maintenance
  3. Organization and Staffing

Comment: If we create organizational Structure in any procedure, the same structure reflects in other two procedures. 

If we create organizational structure in Simple maintenance and Organization and Staffing the relationship between the objects are assigned by the system.  Where as in detailed Maintenance the user has to assign the 
relationship code. 

The relationship between two objects is expressed in three digit numeric characters.

Each and every relation can be expressed in two ways. 

1. Top down àwhich is indicated with B

2. Bottom up àwhich is indicated with A  

For example: 

       TATA group of business---Bàtop down.

       TATA mobiles business-- -Aàbottom up 

In the above Organizational units i.e. BàTATA group of business shows its relationship towards A i.e. TATA mobiles, in the same way A i.e. TATA mobiles shows its relationship towards  B i.e. TATA group of business. That means to say TATA mobiles reports to TATA group of business / TATA group of business is the line supervisor of TATA mobiles. 

So we come to know that the lower level organizational object is A

So we come to know that the higher-level organizational object is B 

The relationship codes can be seen through transaction code   “OOVK” table name is T778V

The relationship codes:


Relationship code
Relationship bottom up
Relationship top down

Indicates with A

Indicates with B


*





001
Is a subdivision of
Is subdivided into


002
Reports (line) to
Is line supervisor of

003
Belongs to
Incorporates

004
Is subordinate to (disc.)
Is disc.supervisor of

005
Is subordinate to
Is supervisor of

006
Substitutes for
Is substituted by

007
Describes

Is described by

008
Holder

Holder


009
Successor
Successor

010
Substitute

Substitute


011
Cost center assignment
Cost center assignment
012
Manages...
Is managed by...

013
Staffing requirement
Staffing requirement

014
Cost distribution
Cost distribution

015
Is identical to
Is identical to

017
Is carried out by
Carries out

018
Previous org. assignment
Previous org. assignment
019
Planned org. change
Planned org. change

020
Is a specialization of
Is a generalization of

021
Is equipped with
Is contained in

022
Requires

Is required by

023
Reserves

Is reserved by

024
Takes place in
Is location of

025
Is attended by
Takes part in

026
Is held by

Is the instructor for

027
Has a prebooking for
Is prebooked for

028
Imparts

Is imparted by

029
Presupposes
Is presupposed by

030
Is a specialization of
Is a generalization of

031
Requires

Is required by

032
Fulfils

Is fulfilled by

033
Is planned for
Can attend

034
Was attended by
Attended events of type
035
Is previous job of
Is subsequent job of

036
Is organized by
Organizes


037
Designated as successor
Designated as successor
038
Has potential for
Is a potential of

039
Supplies

Is supplied by

040
Was cancelled by
Has cancelled

041
Is an equivalent job
Is an equivalent job

042
Interests and preferences
Interests and preferences
043
Dislikes

Is dislike of

044
Consists Of
Is part of


045
Created

Was created by

046
receives

Was created for

047
Contains

Is an element of

048
Application by
Application for

049
Is developed by
Develops


050
Assesses

Is assessed by

051
Is a session of
Is main event of

052
Attends session
Is attended by

053
Still requires
Is still required by

054
Uses (for attendee)
Is used by (attendee)

055
Uses (for bus. event)
Is used by (bus. event)
056
Person has cost center
Persons on cost center
057
Has attendee apprsl model
Is at'ee apprsl model for
058
Has event apprsl model
Is event apprsl model for
059
Employee pool
Employee pool

060
Capacity assignment
Person assignment

061
Equals

Equals


062
Requirement description
Requirement description
063
Requires

Defines demand for

064
Requirements definition
Requirements definition
065
Planned assignment
Planned assignment

066
Reserve pool assignment
Reserve pool assignment
067
Exclusive temp.assignment
Exclusive temp.assignment
068
No shift planning
No shift planning

069
Is temporarily done by
Works temporarily as
070
Responsible for cost plan
Responsible for cost plan
071
Parallel temp.assignment
Parallel temp.assignment
072
Shift planning by
Shift planner for

077
Passes through
Is passed through by

080
Assigned to exposure grp
Exposure group contains
081
Higher duty holder
Higher duty holder

083
Is Key Position of
Incorporates Key Position
088
Dotted Line Reports to
Dotted Line Supervises
089
Dotted Line Reports to
Dotted Line Includes

090
Is responsibility of
Is responsible for

101
Country reassgmt to
Country reassgmt from
108
Is assigned to
Is assigned to

200
Replaces

Is replaced by

201
Assigned role
Role incorporates

202
Notification agent
Notification agent

204
Possible roles
Possible roles

207
Is identical to
Is identical to

208
Is identical to
Is identical to

209
Is filled by

Has employment contract
210
Substitutes with profile
Substitutes with profile
220
Belongs to
has


221
Is object reference of
Contains objects

222
Belongs organizationally
Incorporates SAP objects
223
Is assigned (valid.per)
Incorporates(for valid.)
224
Is object type of
Is container instance of
225
Is event of

Has event


226
Is method of
Has method

227
Triggers

Is triggered by

228
Terminates
Is terminated by

230
Is part of

Contains


231
Assignment exists
Assignment exists

232
Has element
Is an element of

240
Existence depends on
Defines


250
Is responsible for
Is responsibility of

262
Reports to
Is superior of

263
Belongs (not uniquely) to
Incorporates (not unique)
264
Belongs (uniquely) to
Incorporates (uniquely)
280
Belongs to system
Uses function

281
Belongs to function
Has combination

282
Is an element of
Has object

283
Sends message
Receives message

290
Has administrator
Is adminstrator for

291
Partner agreement
Partner agreement

292
Maintains brokers
Brokers are maintained
293
Has user for commissions
Is user for commissions
299
Is supported by...
Supported


300
Is financed by...
Finances...

301
Increases

Is increased by

310
Is responsible for
Is responsibility of

311
Substitutes for
Is substituted by

312
Belongs to (reclassif.)
Incorporates (re-valuatn)
313
Reclassified from
Reclassified into

314
Is to be financed by
Is earmarked for

315
Responsible for Financing
Responsible for Financing
400
Is child of

Is parent of

401
Is assigned
Is assigned

601
Represents
Is Represented By

605
Is an Element Of
Includes Element

606
Is attribute ref. for
Refers to attributes of
607
Is described by
Descriptive element of
620
Is assigned
Is assigned

700
Is responsible for
Is responsibility of

701
Is assigned
Is assigned

710
Fulfils

Is fulfilled by

711
Requires

Is required by

712
Imparts

Is imparted by

750
Vacant position in
Incorporates vacant pos.
751
Is responsibility of
Is responsible for

752
Fills

Will be filled by

753
Publishes

Published by

754
Publishes in
Publishes


755
Application by
Application for

756
Has applicant
Applied for position in
900
Manager to manager
Manager under manager
903
Belongs to (alternative)
Incorporates(alternative)
962
Reports to (alternative)
Is superior (alternative)
963
Belongs to (preferred)
Incorporates (preferred)


Simple maintenance: 


How to create organizational structure in Simple maintenance? 

PathàSAP easy accessàhuman resourcesàOrganizational managementàExpert modeàSimple Maintenance        

                                                                        
Text
Transaction code
Create

PPOC_OLD
Change

PPOM_OLD
Display
PPOS_OLD

Enter “PPOC_OLD” in the command field “Or” Go through the path 


1 comment:

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